The Challenge: Eliminating manual processes for document signing and management
Soluciones Laborales Integradas, a prominent law firm specializing in labor and social security law in Colombia, faced several challenges in their document management. The accreditation of contract signatures before the Supreme Court of Justice and the Ministry of Labor of Colombia was a tedious and demanding process. Additionally, the firm spent large amounts on paper, coordinated schedules for notary visits, and dealt with information security risks. The client experience was also negatively affected due to the necessary travel and time investment in reviewing and following up on document approvals.
The Solution: VIDsigner, a multichannel electronic signature legal service
In search of an efficient solution, Soluciones Laborales Integradas contacted the team at PIT SAS Colombia, who offered them the VIDsigner electronic signature service. This tool simplified the signing process without compromising the highest level of legal security.
The collaboration between Validated ID and PIT SAS Colombia has been crucial for the success of Integrated Labor Solutions. PIT SAS Colombia, as a strategic partner of Validated ID, has facilitated the implementation of VIDsigner, leveraging their deep knowledge of the local market and experience in advanced technological solutions.
Electronic document signatures offer multiple advantages over handwritten paper signatures. VIDsigner’s electronic signatures are not stored on external servers, ensuring transparency and eliminating dependencies for the company. Moreover, they allow documents to be signed from anywhere, receive signed agreements immediately, and set alerts for pending signatures. This reduces risks by providing maximum legal guarantees.
Thanks to real-time data access and customization, customer expectations are improved, business opportunities increase, and retention and loyalty are boosted. Communication with clients is also enhanced, strengthening the relationship and building trust.
Results: Fully legal and secure signatures in less time
With VIDsigner, Soluciones Laborales Integradas easily and quickly closed documents such as client contracts, confidentiality agreements, intellectual property documents, internal regulatory compliance documents, minutes and certifications from boards and councils, among others. Currently, VIDsigner electronic signatures have numerous international certificates that attest to their security in Latin America.
Previously, it took us days to sign a contract in person, but now we can do it instantly and remotely, with just two clicks and from multiple devices.
César González, Lawyer at Soluciones Laborales Integradas
From a legal perspective, VIDsigner offers the guarantee that the recipient has received an electronic notification in case of litigation.
VIDsigner Remote has become the right-hand tool for accrediting documents before the Supreme Court of Justice, courts, judges, and the Ministry of Labor. This new signing process provides multiple pieces of evidence (double validation: email+SMS, geolocation, timestamps, etc.), OTC - OneTime Certificates for each signer, EU eIDAS regulation, guarantee that what you see is what you sign, and the possibility to sign from any device. All this saves time during the signing process and significantly improves the operational efficiency of the company.
